Part of our digital project management series, the below infographic outlines the basic steps and principals needed to breakdown and plan your next digital project.

web development project management infographic

Project management is the absolutely fundamental key to any digital project whether that be web design, web development or even simple website maintenance.

Project Management ensures a number of key points:

  • That the work being done is outlined correctly and everyone knows what the end result will be
  • Outlines timescales and key delivery dates of certain components
  • That any tricky elements to your project are cleared and even an MVP created to avoid any delays mid-project
  • Avoids any scope creep so that you and your web design agency are clear on the deliverables and anything outside of this will likely be an additional cost

During the web development project management process there are a number of documents that may be created such as:

  • Your website development plan – All the key features, deliverables and dates as well as how tricky development elements will be tackled.
  • Your website design and development checklist – A top level summary of all key points that you and your developer can check off during the development phase.
  • Technical SRS Document – A technical spec breakdown of all your requirements that your web developers will use to work from and build your website.
  • Design SRS document – Design brief for your web designer including a list of brand elements and key elements for each page that gets designed.

The key 3 stages to any web design or development project are:

Pre- Project:

This is the most important stage of any project as it sets the whole foundation and scope for your digital project.

This is the stage where you will spend a lot of time with your web design agencies project manager who will really dive into the minute detail of your project and will be scoping out the user journey map and detailing what happens when buttons and other elements are clicked.
During the pre-project phase you will likely receive a SRS Technical Document or a top level summary of one.

This details all of the elements of your website and is the guide that will be used to develop your website and design your web pages.


The development stage is typically where you as a client don’t have to do very much as your designs at this stage will have been signed off by yourself and coded into HTML.

Depending on the platform you have chosen as your content management system, such as WordPress, Custom Built or Magento if it’s an eCommerce website you will be able to login and see elements of your website come together.

Your project manager during this phase will be in contact at the key deliverable dates to provide you reports on progress on your project.

If planned correctly and the bigger picture of your project all detailed, then there should be no reason for delays within your project.


Once your project is almost completed, before handover there will be a period of testing by your web agency.

This can take a number of weeks and your web agency may even bring in specialist third-party testers who are assigned tasks and elements to test and report back with their feedback – this is especially useful if you have a huge website with many different levels and types of user accounts.

Once testing is completed your web agency may ask you about SEO and other digital marketing services to get your website marketed online.

If you go ahead with SEO then your agency will ask you to detail top level keywords, for example if you are a web design agency then it may be web design birmingham that is your main top-level keyword if you are offering web design services in the Birmingham area.

Once your project is launched, depending on the maintenance required you may take up website maintenance on a monthly or quarterly basis to ensure you website is maintained and kept operating at a high level and is nice and secure from hackers.

To watch our project management video please click here.

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